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Create an activity

Create an activity in the weekly program

Sophie Notdurfter avatar
Written by Sophie Notdurfter
Updated this week

How to create an cativity?

To create a weekly program entry, click “New Entry” at the top right.

Enter the following information for the new activity:

  • Title (mandatory)

  • Set event location

  • Specify duration

  • Description of the activity

Image

Upload a suitable image. It must be in JPG or PNG format and no larger than 12 MB.
If “Show image in export file” is checked, the image will be shown in the export file.


Dates

Under “Dates” you can:

  • Define the date

  • Select start and end time

  • Optionally set recurring appointments

You can have the activity repeat regularly as a recurring appointment.

To set the activity for additional dates, click “+ Add entry” and enter the desired date. The activity will then appear on the set date.


Recurring appointment

If an activity repeats regularly, it can be entered as a recurring appointment.
When creating an activity, the option “Recurring appointment” must be activated under dates.

A window opens where you can set:

  • The weekdays (multiple possible)

  • The end of the recurring appointment

  • The repetition type (weekly, every 2, 3, or 4 weeks)

  • Excluded dates

Click “Apply” and the activity will automatically repeat in the weekly program.


Edit appointment

To change the date of an already created activity, click on the three-dot icon at the far right of the respective activity.

A small window with options opens:

  • Activity

  • Series

  • Appointment

Next to the word "Appointment" is an edit icon.

By clicking this, you return to the activity where you can edit the appointment and the period (see Edit activity).

Important: If the appointment is edited, this appointment is separated from the series of recurring appointments.


Category

Select a category the activity should be assigned to, so guests can filter by categories like Fitness.
Categories can be individually created for your business (see adding categories).


Custom Fields

Add optional additional information, e.g., whether the activity is family-friendly, catering, costs, or difficulty.
These must be created beforehand under “Custom Fields” and then can be added to the desired activity (see creating custom fields).


Save as template

Activate this to save the activity as a template. More info under Save as template.


Highlight

An activity can be marked as a highlight, meaning this activity is highlighted more strongly on the respective day than all others.

To do this, open the desired activity via "Edit" (see Edit activity). At the top right, you will find a star icon with which you can mark the activity as a highlight.


Show as filling element

If this option is activated, the activity is shown without a time in the guest view. For example, you can give your guests recommendations or tips for the day.

The intermediate element is created like an activity, with the time only used to order the display in the guest view.


Delete activity

Click the trash can icon to delete the activity.


Save as Template

If you know that an activity will occur again later, you can save it “as template”.

This stores the activity in the “Templates” folder, which you can access anytime.

Create new templates

You can create new templates directly in the templates area, which can later be used as activities.

All data is saved as when creating an activity, but no date is requested.

Edit templates

For existing templates, you can:

  • Use “+” to use the template for a new activity

  • Edit the template to adapt it

  • Permanently delete the template with the trash can icon


FAQ

Can I automatically hide past activities?

Yes, in the settings you can configure whether past activities remain visible or are hidden.

Can activities in the weekly program be deactivated in the guest view but remain visible in the admin area?

No, this is not possible.
Activities in the weekly program cannot be set to be hidden in the guest view while still remaining visible in the admin area.

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