Introduction – What does this module do for me?
The Weekly Program module helps you digitally communicate all activities to your guests. Guests can independently register for events – with or without logging into the system. This creates a modern, contactless experience – directly integrated into your Guestnet platform.
Feature Overview
These functions are available in the Weekly Program module:
Weekly schedule with calendar or list view
Activities with categories (including color and icon)
Custom fields for activities, e.g., “Meeting point” or “Guide”
Registrations with waiting list, price indication, participant limit, and export function
Registration form with individual fields
Highlight markings for important activities
Intermediate elements for structuring (e.g., recommendations)
Recurring appointments for repeat events
Multilingual content
Online payment (optional)
Link to guest account (if available)
Filter options for guests
Automatic reminder emails to guests (optional)
“Hide past activities” function
Date range configuration (e.g., visible +14 / +30 / +60 days)
Integration of the content via widget on other channels, for example the hotel website.
Settings
Go to:
Settings > Settings to activate the following functions:
Hide past activities in guest app:
Expired events are hidden and not grayed out.
Waiting list for registrations:
If activated, the waiting list is active for all activities with a maximum participant limit.
Send reminder email to participants before start:
Participants receive an automatic email containing all information about the upcoming activity.
Notification:
It can be selected whether registrations are always sent to the business immediately or as a summary after registration closes. A combination of both notifications is also possible.
Limit date range:
Either one week or in two-week increments, it is possible to limit the date range so guests cannot browse too far into the future if no data has been entered yet. This prevents guests from seeing empty content.
There are four limit periods: 7, 14, 30, or 60 days.
If the button is green, the function is active.
If it’s gray, the function is inactive.
Categories
To add more categories that can be selected per activity and help guests orient themselves, go to:
Settings > Categories
A window opens where existing categories can be edited or deleted. Add a new category with “+ New Category”.
When editing or creating a category, you can:
Define the category name in multiple languages
Assign a color to visually distinguish activities by category – also in the printed version of the weekly program.
Already created categories appear in the configuration area on the right side when creating or editing an activity. An entry can be assigned to one or more categories.
Prices
In the “Prices” section, you can specify whether an activity is free of charge or subject to a fee. One of the two options must be selected or configured.
Free activity
If the activity is free of charge, activate the “Free of charge” option.
In this case, “Free of charge” is not explicitly displayed to guests in the frontend. No price is shown for the activity.
Paid activity
For a paid activity, click “Add price category”. You can then select an existing price category and enter the corresponding price for this activity directly.
Depending on the offer, you can also add several price categories, for example:
Per person
Adults
Children under 16
Families
Additional participants
The specific price is always defined directly within the respective activity. This means that the same price category can be used for different activities with different prices.
The “Add price category” button is not displayed
If the “Add price category” button is not displayed, no price category has been created yet.
In this case, go to the following section in the weekly programme:
Settings > Price categories
There, you can create the required price categories by clicking “+ New entry”. At this stage, only the name of the price category is defined. A price does not need to be entered yet.
Once the price category has been created, it will be available for selection in the “Prices” section when creating or editing an activity. You can then enter the actual price of the respective activity there.
Registration
The registration function and the related configuration options are described in detail in the article to the registration function.
Payment & Invoice
How to create paid activities and configure the corresponding payment and invoicing options is explained in detail in the article create paid activities.
Show Only
With the “Show Only” function, you can display only certain categories in the weekly program without showing the bar with the other categories.
How it works:
Find category ID: Each category has its own ID.
Adjust link: Add the ID of the desired category in the link, e.g.:
https://professional.guest.net/activity-calendar?showonlycategories=1228
(The number “1228” represents the ID of the desired category.)
Multiple categories: To show multiple categories, separate the IDs with a comma, e.g.:
https://professional.guest.net/activity-calendar?showonlycategories=1228,1229
This allows you to selectively show only the categories relevant to you.
List/Calendar view
In the list view, the entered activities are clearly listed.
You can switch to the calendar view via the button at the top right. In the calendar view, activities can be moved to another day by drag & drop.
Search activities
In the search field, you can quickly find already entered activities. Additionally, filtering by categories is possible.
Found activities can be edited, duplicated, or deleted directly.
Edit activity
To edit an existing activity, click on the three-dot icon on the right of the desired activity.
A small window with three options opens. Choose the edit icon next to "Activity".
The activity opens, and you can make the desired changes.
If you want to edit only a single appointment, please use the "Edit appointment" function.
FAQ about the module
Must the guest be registered to use the module?
Must the guest be registered to use the module?
Logging into the system is not required – guests can register for activities without a login.
However, if a guest is not logged in, the booked activity will not appear under “My Stay”.
Note: If it has been specified in the main menu that the module is only visible to logged-in guests, it can only be viewed by registered users.
Are the data stored?
Are the data stored?
Yes, all information is viewable in the backend and – if available – linked to the guest account.
How can I integrate the weekly programme widget into my website?
How can I integrate the weekly programme widget into my website?
More detailed information about the integration can be found here: Widget
You can find more articles here:
Support
The Weekly Program module is part of the Pro package.
Our Customer Success Team will be happy to advise you on how to use the module optimally:
📩 [email protected]